Exchange programs

Erasmus+ exchange program


The Erasmus+ exchange program enables the exchange of students, academic and administrative staff between the Erasmus+ partner institutions. By studying overseas with Erasmus+, students get to improve their communication, language, and intercultural skills and gain several soft skills highly valued by future employers. Opportunities to participate in the program are available for Bachelor’s and Master’s degree students, as well as academic and administrative staff.       

 

Duration


Your study period abroad can last from a minimum of 3 months (1 semester) to a maximum of 12 months (2 semesters).

 

Requirements


To study abroad through Erasmus+, you should be enrolled in a higher education institution and involved in studies leading to a recognized degree or tertiary-level qualification. As a Bachelor's degree student, you need to be at least in the II year, in the first cycle of the III year, or as a Master’s degree student, you need to be in the first year of your studies. The courses to be taken abroad must be relevant to your degree-related learning and personal development needs, and be part of the study program that you are following.

 

The selection of the students is mainly based on the following stages:

 

  1. Online application
  2. Interview

 

The documents below are required for the online application:

- The transcript of records

- The language certificate according to the call (IELTS/TOEFL or Test Daf etc.)

- CV

- Motivation letter

- The copy of the passport

- The list of subjects that are considered by students to be taken in the receiving university and are relevant for the study program at ASOIU (the total number of ECTS credits must comprise at least 15)


Once the calls are announced open, you can find the announcements in the notice boards of the departments, in the “Announcements” section, or through the Facebook page of the ICO.

 

For incoming students: Please find the fact sheet of ASOIU below to get more information about the university and the procedure to apply.

 

Fact Sheet

 

Financial support


You may receive an Erasmus+ grant as a contribution to your travel and subsistence costs. It may vary according to differences in living costs between your country and the destination country, the number of students applying for a grant, the distance between countries, and the availability of other grants. As an Erasmus+ student, you will be exempted from fees for tuition, registration, examinations, and charges for access to laboratories or libraries at the receiving institution.

 

How to apply

 

You can apply through the international or Erasmus+ office of your higher education institution.

 

Erasmus+ at ASOIU

 

Since 2015, Azerbaijan State Oil and Industry University strives to strengthen the cooperation relations with different foreign universities within the Erasmus+ International Credit Mobility program. We plan to expand our partnership connections and are looking forward to presenting tertiary-level education to students in the next academic semesters. The university conducts the student exchange with several schools, including the Middle East Technical University (Turkey), University of Alcala (Spain), University of Strasbourg (France). Those willing to apply to one of these institutions may approach the International Cooperation Office.

 

Erasmus+ for academic staff members

 

Likewise, the student exchange, the exchange of teachers are taken into account within the Erasmus+ program as well. The exchange period considers 5 days, more precisely, 8 hours teaching in the host university allocated at 5 days. The following documents are required from teachers to apply for the exchange programs:

 

  • B2 level language proficiency
  • CV
  • The short description of the subject (s) or the topic (s) that is considered by the teacher to be delivered in the host university (the subjects chosen will be specified afterward in contact with the coordinator in the host university)

 

Free mover

 

The free mover program allows students to study for one semester in one of the universities ASOIU cooperates. The only difference is that the exchange period is not funded and it has to be covered by the student. The students from any degree level as well as the academic staff members are eligible to participate in the program.

You can find the list of universities considering the cooperation within the Free mover program:

The list of universities

 

 

What is the Mevlana Exchange Program?

 

As part of the Mevlana exchange program, teachers and students of Turkish higher education institutions can practice and continue their studies at universities around the world, as well as teachers and students studying at these universities can continue their activities at different universities in Turkey. The main goal of the program is to exchange teachers and students between universities in Turkey and universities around the world to support the growth and enrichment of intercultural dialogue.

 

 

Application requirements

 

To qualify for participation the Grade Point Average (GPA) of associate degree students and undergraduate students must be at least 2.5 on a four-point scale (62%). The GPA of graduate students (MA, Ph.D.) must be at least 3.00 on a four-point scale (75%), with a 50% language score and a 50% GPA. 

 

 

Academic staff exchange

 

Academic staff members may also participate in the Mevlana exchange program and may lecture abroad from a minimum of one week up to a maximum of three months.

 

 

What are the conditions for participation in the Mevlana exchange program?

 

  • The participant must be a bachelor, master or doctoral student of the Azerbaijan State Oil and Industry University,

 

  • Undergraduate students must have an academic grade of 70 or higher,

 

  • An academic master's or doctoral degree must be 80 or higher,

 

  • It is necessary to present an international certificate of knowledge of Turkish or English.

 

  • ASOIU academic staff

 

 

What documents are required to participate in the Mevlana exchange program?

 

List of documents required for the first stage:

  1. TYS / IELTS certificate (depending on the language of instruction)
  2. Академическая Транскрипт
  3. Applicants for the Mevlama program can follow the link http://www.yok.gov.tr/web/mevlana/belgeler;jsessionid=09F3022F4ACE73285EA3CBF15C7930F5 fill out the following documents, and after signing by the dean of the faculty and send them to the office of international relations of ASOIU: 

For students: Öğrenci Bilgi Formu Öğrenci Başvuru Formu   Aday Öğrenci Başvuru Formu  

For faculty: Öğretim Elemanı Bilgi Formu,  Öğretim Elemanı Katılım Belgesi,  Öğretim Elemanı Hareketlilik Programı 

 

 

List of universities that have signed the Mevlana Protocol:

 

Azerbaijan State Oil and Industry University and Turkish universities signed the Mevlana protocol with the following universities within the Mevlana exchange program:  

 

Full list of universities

 

Note: the list is updated regularly. For more information, contact the ASOIU International Cooperation Office.

 

 

 

Exchange program calendar

 

Applications for participation in the program will start in February-March, and the corresponding announcement for admission of documents is posted on the website http://www.yok.gov.tr/web/mevlana/anasayfa.

 

The names of the successful candidates will be announced in July-August.

 

 

Evaluation of documents:

 

Upon completion of the application process, the ASOIU International Cooperation Office will send candidates' documents to the relevant universities in Turkey. After evaluating the above documents, Turkish universities submit them to YÖK (higher education institution). After the announcement of the results in the summer, successful candidates move on to the next stage.

 

 

The next step in the documentation:

 

Students who successfully passed the competition by clicking on the link http://www.yok.gov.tr/web/mevlana/belgeler;jsessionid=09F3022F4ACE73285EA3CBF15C7930F5  must fill out the following documents, give to the dean of the faculty for signature and submit them to the ASOIU International Relations Office:

 

Öğrenim Protokolü, Öğrenci Katılım Belgesi, Öğrenci Yükümlülük Sözleşmesi  

 

Note: documents may vary depending on university requirements!

 

After the completion of the documentation process, in July-August, the ASOIU International Cooperation Office will submit admission documents to the past candidates. Thus, from the next academic year, successful candidates are considered members of the Mevlana program.

 

 

Scholarships

 

Each participant in the program will receive a scholarship. The average scholarship for students of Azerbaijani universities is 750 Turkish lira. Read more at this link:

http://www.yok.gov.tr/documents/757816/14061859/ogrenci_burslarina_iliskin_karar.pdf 70% of the scholarship is paid in advance and 30% is based on the student's final performance.

 

The average scholarship for teachers of Azerbaijani universities is 2,250 Turkish lira per month. Read more at this link:

http://www.yok.gov.tr/documents/757816/14061859/ogretim_elemanina_iliskin_karar_%28portfolyosu_degisim_suresi_odemeler_vs%29.pdf/4db5901a-4315-4318-bd0a-be55dedb8484 The program covers travel and accommodation costs for participating and faculty members. Daily living expenses are estimated at around 30 liras.

 

Note: Scholarships may vary depending on the city and university in Turkey.