Rules and Regulations for the Use of
Azerbaijan State Oil and Industry University's
AzII e-Book House

1. General Provisions

1.1. The rules and regulations for using the Azerbaijan State Oil and Industry University's (referred to as the ASOIU) e-Book House (after this "Book House") are prepared based on the "Model Charter of the Library of Higher Education Institutions" approved by the Cabinet of Ministers of the Republic of Azerbaijan on July 5, 2016.

1.2. These rules regulate the general procedures for the services the Book House provides to ASOIU users.

1.3. The Book House offers a comprehensive library, bibliographic, and information services for efficiently using printed works and other information carriers.

1.4 These services aim to provide readers with literature and information, assisting them in selecting information carriers.

1.5. The mission of the Book House is to responsibly collect the library's assets, preserve and deliver them to future generations, promote their broad dissemination among readers, and actively contribute to the education of independent and creative-thinking citizens who value human values and world literature.

1.6. Readers can benefit from printed works and other information carriers in the Book House's collection both within and outside the reading rooms.

2. Book House Registration

2.1. Readers who wish to avail themselves of the services provided by the Book House must register.

2.2. After registration, readers can order printed works and other information carriers through Book House's system and use them accordingly.

2.3. Readers must specify the title, author, and duration of use for the printed works they order in their profile.

2.4. The barcode of the provided printed works is scanned using a special device and recorded in the reader's profile.

2.5. Readers must return the borrowed printed works within the specified duration.

3. Rules for Using Printed Materials and Other Information Carriers

3.1. Readers can use printed materials and other information carriers outside the reading rooms for the following periods:

    3.1.1. Bachelor students - up to 14 days;

    3.1.2. Master students - up to 21 days;

    3.1.3. Doctoral students - up to 28 days;

    3.1.4. ASOIU staff - up to 31 days;

3.2. If the last day of the use period falls on a non-working day, the next working day will be considered the return day.

3.3. When borrowing printed materials and other information carriers, readers must present their student or staff identification cards issued by ASOIU.

3.4. Readers are charged a fine of 10% of the total value of the printed material and other information carriers for each day of delay in returning borrowed materials.

3.5. Printed materials can be ordered for a maximum of 8 hours within the reading rooms.

3.6. If the return of the printed works is delayed beyond the specified time, the reader is charged a fine of 10% of the total value of the printed material for each "90-minute delay interval."

3.7. Students must return borrowed materials and pay the fine to be allowed to attend the next exam session.

3.8. Electronic books and works can only be read on dedicated computers within the Book House.

4. Rights and Responsibilities of Readers

4.1. Students, graduate students, ASOIU faculty, and staff have the right to avail themselves of the following Book House services:

• Use the Book House's collection of printed works and other information carriers for temporary use within the reading rooms;

• Seek advice from Book House staff regarding literature selection and information search;

• Use the advisory service for accessing and obtaining information from the Book House's collection, reference-bibliography apparatus, and information sources;

• Access and use literature and information resources within the reading rooms;

• Participate in events organized by the Book House.

4.2. Responsibilities of readers:

• Publications and other information carriers borrowed from the Book House should be treated with care;

• Publications borrowed from the Main Book House Fund of ASOIU, and other information carriers, will not be electronically registered until they are returned to the Book House;

• Each student and employee of ASOIU is responsible for the publications registered in their name, and they cannot transfer these publications to other students or colleagues;

• Publications and other materials must be returned within the specified time frame;

• Publications and other information carriers intended for use within the reading rooms should not be taken outside of the designated areas and should not be taken away by readers themselves;

• Marking or writing on publications and information carriers is not allowed;

• Pages of publications and other materials should not be torn out or folded;

• Silence should be maintained in the reading rooms;

• Access to reading rooms with food or beverages other than plain water is allowed;

• Smoking is prohibited inside the Book House and in its nearby areas;

• Entering the reading rooms, readers must submit their outerwear to the cloakroom;

• Upon entering the reading room, readers should approach the Library staff, show their student ID, and take a seat in the designated area. The availability of vacant seats is displayed on the monitor upon entry;

• When in the reading rooms, mobile devices should be used in silent mode;

• Publications and information resources provided for temporary use should be handled with care, and their loss or damage should be avoided;

• Upon receiving publications and information resources, readers should ensure their perfect condition. The Book House staff should be informed immediately if any defects are discovered. Otherwise, the last user of the publication will be held responsible for any damages;

• Abstracts, dissertations, journals, and ongoing publications (scientific journals, ASOIU newsletters, conference materials) can only be accessed in the reading rooms;

• According to Article 19 of the Law of the Republic of Azerbaijan on Library Affairs, in case of lost, damaged, or rendered useless publications and other materials from the library's collection, they should be replaced with equivalent publications and materials, or if that is not possible, the cost of the damaged materials should be compensated at a rate of ten times their value. The compensation for damages incurred on printed works and other materials will be calculated based on the latest valuation standards for books and other printed materials, considering the year of publication. The principles envisaged in the "Rules for determining the final prices of books and other printed products taking into account the new evaluation ratios "will be applied accordingly.

• Any reader who threatens the Book House's collection or fails to adhere to the established rules may be removed from the premises by the Book House staff.


The E-Catalog is the backbone of the library's collection. Creating electronic catalogues is one of the most crucial issues for libraries to improve the quality of information services. With the current information abundance, it is essential for readers to access the information they need. Based on these considerations, the electronic catalogue of the Book House has been developed. Each book and other printed materials in the Book House's database are classified according to UOT - Universal Decimal Classification and then placed on shelves based on their respective fields of study. Afterwards, they are entered into the electronic database, barcode labelled, and arranged chronologically, considering specific order. Subsequently, they are included in the electronic catalogue, making them accessible to readers and providing a comprehensive and extensive information service. The electronic catalogue offers readers a comprehensive and multi-element search system. Users can search for books and other printed materials based on various criteria, such as subject fields, authors, publication year, place of publication, language, and more.

The creation of the E-Catalog is implemented through the Electronic Resources division. The database of the E-Catalog mainly consists of literature from the Book House's collection, including newly acquired books, books returned by readers, highly demanded literature, and more from other library collections. The entries are made based on the order of demand and relevance. A significant portion of the books entered in the E-Catalog comprises publications authored by ASOIU's faculty members, and this process is ongoing.